Effective March 1, 2011, the Local and National tour permits are replaced by what is called the Tour Planning Worksheet and Tour Plan.
The online Tour Permit system is now suspended and the new Tour Planning Worksheet and Tour Plan takes its place.
Here is the definition of the tour plan from the Language of Scouting Web page:
"tour plan Units complete this form when planning for local, national, or international adventure. The plan helps ensure the unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment is available for the adventure."
Proper advanced tour planning helps keep our Scouts safer.
The Tour Plan Worksheet is available at this link: http://lospadresbsa.org/images/Tour_Planning_Sheet.jpg
Units will complete this form when planning for local, national, or international adventure. The plan helps ensure
the unit is properly prepared, that qualified and trained leadership is in place, and that the right resources are
available for the adventure.
This change means one-stop shopping for your Tour Plans, it is streamlined as it is all at the Council level,
there is less paperwork, as the form is a fillable pdf that is available on line, and there are fewer activities
that require the new tour plan.
Please take the time to familiarize yourselves with the new Tour Plan process by printing out the Tour Planning Worksheet (see web address listed above to access the form). There are several changes to the Worksheet (from the old Tour Permit), and looking at it ahead of time will help you understand the requirements and how to fill out the form properly.
Please note that there are two SIGNATURES required on the Worksheet (bottom of page 1), that of the Committee Chair or Chartered Organization Representative, and the adult leader in charge of the tour.
To make it easier for our units, you may submit a list of drivers with the information requested at the bottom of page 2 of the worksheet, and circle the names of the drivers for the event or activity. Remember that the name and contact information for a single point of contact (someone not on the tour) is now required to be submitted with every tour planning worksheet.
Please allow several days for a return answer, as we will need the time to adequately review your Tour Planning Worksheet. HINT: Once you have completed the fillable pdf, be sure to get the required two signatures and then make a pdf of the entire form to be submitted via e-mail.
Once the Council has received your Tour Planning Worksheet, it will be reviewed, and if everything is filled out properly and all training verified, it will be returned to you, along with a Tour Plan numbered and stamped by the council as being reviewed.
If, however, the worksheet is not complete, or the training required is not completed, the Tour Planning Worksheet will be returned as “defective” and notes as to why it was defective and what is needed to complete the review. You can then make the required changes and re-submit the Worksheet for a second review. The 21-day advance submission requirement will allow us the time to review you Worksheet more than once and still complete the review in time for your planned activity.
We know that this is a new process for all of us, and we will work diligently to make the transition as smooth as possible. We would ask your cooperation in getting these worksheets in 21 days ahead of your planned activity so that we can give the proper review and assistance to you as you plan for a safe outing for your Scouts. Should you have any questions, please feel free to contact our Council’s Risk Manager, Ron Walsh, at 686-5167
Hyperlink to the new tour plan, http://www.scouting.org/filestore/pdf/680-014_fillable.pdf
Hyperlink to the Los Padres Council Tour Plan Worksheet Policy
firstname.lastname@example.org or email@example.com
Visit the Los Padres Council Web Site at www.lpcbsa.org/
The Los Padres Council News is brought to you courtesy of Rick Pushies.http://lospadresbsa.org/Archives_Newsletters/2011_News/10_2011_LPC_News.html